FOR COMMITTEE CHAIRS:
Post your meeting/agenda with the Town Clerk email@example.com within 48 hours of your meeting as per required by the MA Open Meeting Law: https://www.mass.gov/files/documents/2017/10/12/OML%20Text.pdf
As of 6/1/21 The Douglas Board of Selectmen voted that ALL boards/committees are to meet in person. Zoom may be used for attendees if needed. Please email firstname.lastname@example.org if you wish to set up a Zoom for this purpose.
PLEASE NOTE: All participants who wish to attend the Zoom meeting will need an authenticated Zoom account. This means they will go to the Zoom site and create a sign in using an email and password. This measure was added due to the uptick in "Zoom Bombers" making chaos of the open meetings.
http://zoom.us to create accounts, please share with your committee and anyone who wishes to join.
Take the steps below to get you and your committee ready with the Zoom software. Please copy and share this page address with anyone who will be joining.
Sign into Zoom a few minutes before the meeting and be ready to go "live" at the meeting time designated. Use the link posted to the online calendar.
Chair/Co-Chair: Upon entry, you will be made "host" which will allow you to have control over your Zoom meeting. This allows you to mute/unmute and recognize folks who would like to participate in a way that you would in an in-person meeting as usual. This also allows for protocols of "Executive Session" to be followed.
Executive Session: Please notify Cable staff of the intention of an executive session so that streaming/recording can be turned off. Cable staff will then leave the meeting and the assigned Host of the committee will have controls until the end of the meeting.
Below is a short video explaining the Zoom controls as "Host". Please familiarize yourself with the controls as Host prior to chairing any Zoom meeting.